CALL FOR Workshops/Special Sessions—— CGI 2023

CGI is one of the oldest annual international conferences on Computer Graphics in the world. Researchers are invited to share their experiences and novel achievements in various fields of Computer Graphics and Virtual Reality. Previous recent CGI conferences have been held in Sydney, Australia (2014), Strasbourg, France (2015), Heraklion, Greece (2016), Yokohama, Japan (2017), Bintan, Indonesia (2018), and Calgary in Canada (2019). CGI has been virtual between 2020 and 2022 due to the COIVD pandemic, and this year, CGI 2023 is organized by Shanghai Jiao Tong University and University of Sydney, and supported by the Computer Graphics Society (CGS), CGI 2023 will (hopefully) be held as a hybrid event – allowing both onsite and online participation – in Shanghai.

The CGI 2023 conference will host a variety of satellite events including workshops, challenges, and tutorials. Workshops have become essential components of CGI conferences, particularly as the field has undergone steady growth and has expanded into a diverse set of areas. These events attract a large number of participants, offering opportunities to both the organizers and the attendees. The workshops will take place from Aug. 28 to Sept. 01, 2023. All events will be located at the main conference venue. Each workshop may be organized as a half-day meeting.

The deadline for submission of workshop/special sessions proposals is 25 February 2023. Notifications of the first round of acceptance, revision, or rejection will be sent on 1 March 2023. In the case of a revision, applicants will be asked to revise their proposals based on complementary or significantly overlapping proposals and suggestions and resubmit. Final decisions on revised proposals will be 8 March 2023.

The proposals for all workshops/special sessions must be submitted through the Easychair submission system (see the link far below) . Proposals will be evaluated using several criteria, including the expected number of participants, the complementarity of the topics to be addressed, and their relevance to the conference. Workshop/special sessions organizers are expected to articulate a plan detailing the management of all administrative aspects including:

1. Management of advertising and promotion of the workshop/special sessions.
2. Management of the paper/result submission (where relevant).
3. Organization of an evaluation process (in line with outlined procedures).
4. Preparation of soft-copy proceedings as a joint volume produced for a collection of events at CGI 2023 (where relevant, see below).
5. Preparation of electronic (pdf) versions of papers and the program, and submission of these materials to the CGI 2023 Workshops/Special sessions Committee for distribution to registered participants.

Submission Details

The submission process will be formalized to ensure uniformity. Workshop applicants must submit the complete the submission form via Easychair System.

Selection Criteria

Due to limited availability of rooms, and to ensure relevance to the conference, submitted workshop proposals will be evaluated and selected. Each section of the proposal form will be evaluated during the selection process. Examples of selection criteria are:

Expected level of the CGI 2023 audience’s interest in the topic of the workshop. Emergent subjects will be favorably considered.

Quality of the organization and the planned review process for the workshop.

Feasibility, concreteness, balance, and solidity of the plan, schedule, and management of the workshop, including proceedings arrangement.

Please note that if the number of registered participants for an accepted workshop is less than 20, we reserve the rights to cancel or merge it with other workshops.

Copyright

Authors will assign to the Computer Graphics Society the right to distribute the workshop material to CGI workshop and conference attendees, independently of the copyright ownership planned by the workshop organizers. It is up to the workshop organizers to obtain corresponding agreement of the authors.

Proceedings

It is entirely up to workshop/Special sessions organizers whether and how to publish a proceedings volume of the presentations. Accepted full papers may be disseminated independently (for example via arXiv) or in joint proceedings of CGI 2023 satellite events published by Springer Nature in their Lecture Notes in Computer Science (LNCS) series, or special issues of VRIH (https://www.sciencedirect.com/journal/virtual-reality-and-intelligent-hardware) journal publications (organized by CGI 2023 conference). In the latter case, notice that the publisher imposes limitations on the number of names that will be listed as the workshop organizers, especially for volumes with a small number of papers. The deadline for submitting the camera-ready LNCS proceedings (or the VRIH Journal) materials (including the papers and copyright forms) is 5 August 2023.

Budget

Unfortunately, CGI 2023 cannot afford to cover travel arrangements or stipends for the organizers of workshops, nor provide concessions on registration fees.

The CGI 2023 Organizing Committee has limited funds for waiving the registration fees for a number of speakers, including those from outside the CGI community. Organizers should send a request for registration fee waiver to vrar@cs.sjtu.edu.cn with justification for their request. Organizers and speakers who plan to attend only their own/participating workshop are still expected to register for the event unless registration fee waivers have been requested and granted.

Workshop/Special Session Proposal Submission via Easychair System (open for submissions from Jan.01 2023):

Important dates

The CGI 2023 workshop/special session selection committee:

• Nadia Magnenat Thalmann (Conference Chair) , University of Geneva
• Bin Sheng (Conference Chair) , Shanghai Jiao Tong University
• Jinman Kim (Conference Chair) , The University of Sydney
• Daniel Thalmann (Program Chair) , École Polytechnique Fédérale de Lausanne (EPFL)
• Ping Li (Program Chair) , Hong Kong Polytechnic University
• Lei Bi (Organization Chair), University of Sydney

Contact

For any questions regarding the CGI 2023 workshops/special sessions, please contact the organizing committee by emailing to: vrar@cs.sjtu.edu.cn

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Workshop/Special Session Proposal Submission Form

1. Organizing Team
List the names and the affiliations of the people who organize and are responsible for the workshop. (max. 1000 characters)

2. Workshop/Special session Description
Provide a detailed description of the specific subject that will be addressed in the workshop. Note that a CGI workshop should provide a discussion forum focusing on a specific sub-topic of the CGI scope or promote novel areas of research within the CGI scope. Also note that workshops with overlapping topics may be asked to merge. (max. 8000 characters)

3. Duration
Indicate whether the workshop should be a full-day event or a half-day event.

4. Expected Numbers
Provide the expected number of submissions and attendees and explain the basis of your estimate (e.g. numbers from previous workshops), and/or provide a list of potential participants, and/or indicate if they have already confirmed their willingness to submit. An important factor for a successful workshop is a sufficient number of paper submissions and attendees. (max. 500 characters)

5. Background Information
If this is a continuation of previous workshop(s), provide a brief summary of these previous workshop(s) and a rationale for continuation or ideas for improvements. (max. 1000 characters)

6. Preliminary Program
Provide names, even if preliminary, of the invited keynote speakers. Note that CGI will not waive speaker registration fees unless explicitly requested and approved by the CGI Satellite Events Committee as per the Call for Workshops guidelines. (max. 1000 characters)

7. Balance
Indicate your commitment to ensure balance in your workshop. CGI is committed to improving equality, diversity, and inclusion, though without compromising scientific excellence. Describe how reasonable efforts will be made to this end, both in the organizing team and the program of the workshop. (max. 1000 characters)

8. Review Process
Provide a plan to ensure that the workshop will adhere to high academic review standards and explain how possible conflicts of interest will be mitigated. (max. 1000 characters)

9. Proceedings
Indicate whether the workshop will have proceedings. If so, indicate whether you would like these to be part of the CGI Satellite Events joint LNCS proceedings to be published by Springer Nature ( or VRIH journal issues ), or provide a detailed plan if you aim to publish independently. (max. 500 characters)

10. Specific Requirements
Indicate whether you have specific requirements or need hardware, technical equipment, or support (e.g. a projector, computer, monitors, loudspeakers, microphones). (max. 500 characters)

11. Other Comments
Provide any other information or comments you would like to be considered. (max. 500 characters)

12. Terms and Conditions
Confirm that you have read the details regarding your expected duties, budget, and management process.